TERMS & CONDITIONS
This document constitutes an agreement between you (the Entrant) and Just Events Ltd (the Organiser). Entry into any of the events organised by Just Events Ltd is strictly conditional upon the entrant agreeing to all of the terms and conditions contained within this document (the Agreement). All entrants must acknowledge that they have read and accept this agreement before registration can be completed. All entrants under the age of 18 years must be registered by their parent or legal guardian.
- The organiser or their agent will maintain a registration database for all entrants and their chosen emergency contact. All information will be collected, stored and processed in accordance with the EU GPDR.
- Entrants are responsible for ensuring the accuracy of their personal records within the event database. Should any information change between registration and participation, it is the individual entrants’ responsibility to ensure that their records are updated accordingly.
- Entry Fees must be paid in full before entry to the event will be confirmed.
- Entry to the event will only be accepted through the official website, using the online registration system.
- Entry fees comprises two components, the event fee and the booking or processing fee. The booking / processing fees are paid direct to the registration service provider and are therefore NON REFUNDABLE under any circumstance.
- Entrants must electronically acknowledge that they have read and agree to the event terms and conditions prior to their entry in to the event being confirmed. By doing so the entrant is unreservedly accepting all of the terms and conditions of this agreement.
- All entrants under the age of 18 years must be registered by their parent or legal guardian.
USE OF PERSONAL DATA
- The organiser or their agent will maintain a registration database for all entrants and their chosen emergency contact. All information will be collected, stored and processed in accordance with the new EU General Data Protection Regulation (GDPR).
- The organiser may use the entrants contact information to keep them informed of the event or to notify them of other events organised or promoted by Just Events Ltd.
- Information will never be shared with third party organisations unless essential for staging the event.
- Entrants give permission for the organisers, their agents, or any other associated organisations to use any photographs, video tapes, motion pictures, digital images, sound recordings, or any other record of the event. Such articles may be used or included on websites, media publications, advertising, promotional information, or other publicly accessible sources.
PERSONAL ABILITY TO PARTICIPATE
- It is the entrants’ responsibility to ensure they train appropriately and have the requisite level of fitness to be able to complete their chosen event within any designated time limits.
- Entrants must ensure their personal health is suitable for participating in the event. If in any doubt the entrant should consult their doctor.
- It is the responsibility of the entrant to ensure the organisers are informed in writing of any medical conditions that could be relevant to their treatment in the event of an emergency.
- If a participant believes that it is unsafe for them to continue in the event, it is their duty to notify an event official as soon as practicable. The organiser will make appropriate arrangements to get the participant to a place of safety.
- Participants must be competent cyclists and confident in their ability to complete the course safely.
CYCLING CODE OF CONDUCT
- Sportive Events are NOT races. They are non-competitive on-road personal endurance cycling challenges.
- Participants must wear an approved Cycle Safety Helmet at all times when riding in the event.
- Participants must clearly display any bib or bike numbers issued.
- Where Timing Chips are issued they must be stuck to the outside left of your cycle helmet. Do not stick over old timing chips or other metallic decals.
- When riding in groups, never cycle more than two abreast and always single out on narrow or busy roads.
- Take extra care where in areas where there are horses. Make your presence known by by talking (not shouting) and give riders time to steady their horse. Pass slowly when safe to do so.
- Route Marshals are there to help keep you on course and increase safety. They are NOT there to give you priority right of way. It is your responsibility to check that it is safe to proceed.
- You MUST comply with all road traffic signs and markings.
- Participants must ride in accordance with the law and adhere to the Highway Code.
- Participants are responsible for riding safely and with due respect for other road users and the other participants in the event.
PARTICIPATION IN CYCLING EVENTS
- Entrants are responsible for ensuring their bike is serviceable and fit for purpose.
- Participants must carry a suitable bicycle repair kit sufficient to maintain the serviceability of their bike in the event of punctures or other minor mechanical failures.
- Mechanical support provided at events is for emergencies only.
- Participants are responsible for managing their own nutritional requirements throughout the duration of the event.
- Where an event is timed, participants are responsible for ensuring their timing device is fitted correctly before they commence the ride and that they correctly negotiate all designated timing check points.
- Participants must comply with the instructions of the organisers and other course officials.
- Event routes will be clearly signed and each event has the route details available online. There will also be a number of marshals at key locations to help keep participants on course. However, whilst the organiser will make every effort to ensure that the routes are adequately signed, the onus of remaining on course rests with the rider. (This does not apply to Cycling Camps).
- Should circumstances dictate, or in the interest of safety, the organisers reserve the right to make such changes to the published event route as may be deemed necessary at their absolute discretion.
- The organiser reserves the right to require a participant to retire from the event where their conduct is considered to be inappropriate. If required to retire the participant must remove their number and take no further part in the event.
- Participants have a duty to report to an event official as soon as practicable, anything that they see or hear which they reasonably believe may impact on the safety or welfare of themselves or others, connected to the event or otherwise.
- Where a Sportive events are timed, participants will be informed of their personal achievement.
- Medals may be awarded to participants completing their chosen route within a designated time limit. Please check event website for details.
- Whilst appropriate risk assessments will be carried out before the event, participants assume full and complete responsibility for any injury or accident which may occur whilst travelling to or from the event, during the event, or whilst on any premises related to the event.
- Participants must agree to waive, release and forever discharge the event organisers, sponsors, promoters, and each of their agents, representatives, successors and assigns, and all other persons associated with the event, from any liabilities, claims, actions, or damages that they may have against them arising out of or in any way connected with participation in the event. This includes any claims, whether caused by negligence, the action or inaction of any of the above parties, or otherwise.
CYCLING CAMP SPECIFIC TERMS
- The deposit is NON REFUNDABLE under any circumstances.
- You will be invoiced for the balance which must be paid no later than eight weeks before the camp start date.
- In the event that you cancel, any balance paid will be refunded up to 8 weeks prior to the camp start date.
CANCELLATION & REFUNDS
- Entry Fees comprises two components, the booking or processing fee and the event fee. The booking / processing fees are paid direct to the registration service provider and are therefore NON REFUNDABLE under any circumstance.
- If, for any reason what so ever, an entrant finds themselves unable to participate they should notify the organiser as soon as reasonably practicable. This will allow the place to be reallocated to anyone who may be on the event’s reserve list.
- If a participant cancels within 7 days of purchase, they will receive a full refund of the event fee (Excludes anyone purchasing a place within 14 days of the event).
- If a participant cancels more than 8 weeks prior to the event, they can choose to transfer their entry to another event organised by Just Events Ltd. or they can have a 50% refund of their Event Fee.
- If a participant cancels less than 8 weeks from the event date they will not be entitled to any refund and will not be permitted to transfer the entry to another event.
- If an entrant is unable to participate, they may elect to transfer their place to another person. Substitute entrants will only be permitted to participate in the event if the ‘Transfer Policy’, as specified in this agreement, has been fully complied with. Only properly registered entrants are entitled to participate in the event.
- In the unlikely event that the organisers are forced to cancel the event, due to circumstances beyond their control, entrants will be entitled to claim a refund. Requests for refunds must be received in writing no later than 30 days from the date of official event cancellation by the organiser.
- Refund Applicants will be reimbursed with that part of their event fees which are recoverable or have not been irrevocably committed to staging the event.
- Extreme or unusual weather conditions are unlikely to lead to the cancellation of the event. Entrants must exercise their own experience and judgement regarding their ability, equipment and preparedness to cope with the prevailing elements before they commence.
- No rider is permitted to enter or participate using another persons details.
- There is a £5 administrative fee for the administration of rider transfers.
- Entrants are responsible for finding their own replacements. The organiser will not get involved in this process.
- This agreement constitutes the whole agreement between the parties and any prior agreement, oral or written, are excluded.
- Any failure by any party to enforce or to exercise at any time any term or any right under this agreement shall not be deemed to be a waiver of that term or right and shall not affect that party’s right to later enforce or to exercise it.
- If any term of this agreement is found to be illegal or unenforceable it shall be deemed to be omitted from the agreement and shall not affect the validity of the remainder of the agreement.
- Nothing in this agreement confers any right on third parties to enforce the provisions of this agreement under the Contracts (Rights of Third Parties) Act 1999.
- The laws of England & Wales shall govern this agreement